PTSO Board Nomination Form

• Maintain communication between the PTSO and SSDI administration, staff, and parents.
• Conduct all PTSO Board Meetings, including preparation and distribution of meeting agenda.
• Oversee and coordinate day-to-day operations of PTSO.
• Serves as an ex-officio member of all committees.
• Assist the Treasurer with the preparation of an annual budget.

• Assist the president as needed.
• Perform duties of the President when absent.

• Provide monthly budget analysis.
• Ensure accounting of all funds.
• Responsible for timely deposits and disbursements of PTSO funds.
• Work closely with the president and outside CPA to meet all non-profit financial guidelines.
• Present up-to-date financial status during monthly board meetings.

*Financial background preferred.

• Record meeting minutes.
• Send meeting minutes for review and approval.
• Distribute meeting minutes and the *monthly newsletter to PTSO members.
• Write and distribute thank you notes, letters of appreciation, cards, etc. as needed.

*The Newsletter Editor prepares the newsletter; positions can be combined.

• Coordinate a 6-day holiday shopping event for students.
• Purchase items for sale; pre-wrap as needed.
• Coordinate staffing with the Volunteer Coordinator.
• Coordinate information sharing with the Communications Coordinator.
• Maintain program budget; provide final accounting and reporting.
• Setup and decorate Candy Cane Lane.
• Tear down Candy Cane Lane.
• Present program status during monthly board meetings.
• Contribute to the monthly newsletter.

*It is recommended that this position assemble a committee.

*This position may be split between two chairs.

• Maintains PTSO Facebook.
• Work closely with the Volunteer Coordinator.

*This role may be split between board members depending on need and board member specialty.

*If necessary, this role may also be combined with the Volunteer Coordinator position.
*This role may also be combined with the Website Administrator position if necessary.

• Provide department support.
• Coordinate Family Fun Night with PE.
• Coordinate department and grade-level support as needed, including special requests for social media posts.
• Prepare bookkeeping and financial processing for support-related events.
• Present program status during monthly board meetings.
• Contribute to the monthly newsletter.

• Coordinate PTSO Fall Fundraiser.
• Coordinate PTSO Spring Fundraiser.
• Coordinate prize distribution.
• Maintain program budget; provide final accounting and reporting.
• Present program status during monthly board meetings.
• Contribute to the monthly newsletter.

*This position may be split between two chairs.
*The PTSO does not host or coordinate department or grade-level fundraisers.

• Official host of the PTSO.
• Coordinate food and/or special gifts for teacher events (Back to School Breakfast, Testing Luncheon, and Teacher Appreciation Week, etc.).
• Make and distribute birthday bags for students.
• Maintain program budget; provide final accounting and reporting.
• Present program status during monthly board meetings.
• Contribute to the monthly newsletter.

*This position may be split between two chairs.

• Tidy Lost & Found cubbies so students can see and locate misplaced items.
• Look for names in lost items and return them to students’ classrooms.
• Share images of lost items on social media.
• Share images of lost items with iTV team.
• At the end of the school year, donate items remaining in Lost & Found to a local charity.

• Maintain membership records and accurate membership count.
• Manage membership drive party.
• This position works closely with the Communications Coordinator.
• Maintain program budget; provide accounting and reporting.
• Present program status during monthly board meetings.
• Contribute to the monthly newsletter.

• Coordinate information to share with board members, program chairs, and program coordinators.
• Format newsletter in the software of newsletter editor’s choice.
• Prepare monthly newsletter for approval by the PTSO president and school principal and distribution by the PTSO secretary or person responsible for communicating directly with PTSO membership.

*This position may be combined with the secretary’s duties or distributed to another board member, given their background and interest.

• Manage t-shirt design, design selection, ordering, and inventory.
• Oversee/delegate t-shirt/sweatshirt sales fulfillment throughout the year.
• Work with the principal to establish Spirit Day calendar before the start of the school year.
• Coordinate monthly spirit events (may include fundraising activities), contests, and giveaways.
• Maintain program budget; provide final accounting and reporting.
• Present program status during monthly board meetings.
• Contribute to the monthly newsletter.

• Request local grant money to purchase classroom snacks and water.
• Shop as needed.
• Maintains program budget; provides final accounting and reporting.
• Present program status during monthly board meetings.
• Contribute to the monthly newsletter.

• Coordinate volunteer support for school activity.
• Ensure volunteers have Approved Background Checks on file with the principal’s office.
• Use SignUpGenius.com to communicate and coordinate needed volunteers and/or needed donations.
• Work closely with the Communications Coordinator.
• Present program status during monthly board meetings.
• Contribute to the monthly newsletter.

*This position may be combined with the Communications Coordinator role.