PTSO Positions Explained
Board Officers
- Maintain communication between the PTSO and SSDI administration, staff, and parents.
- Conduct all PTSO Board Meetings including preparation and distribution of meeting agenda.
- Oversee and coordinate day-to-day operations of PTSO.
- Serves as an ex-officio member of all committees.
- Assist the Treasurer with the preparation of an annual budget.
- Assist the president as needed.
- Perform duties of the President when absent.
- Provide monthly budget analysis.
- Ensure accounting of all funds.
- Responsible for timely deposits and disbursements of PTSO funds.
- Work closely with the president and outside CPA to meet all non-profit financial guidelines.
- Present up-to-date financial status during monthly board meetings.
*Financial background preferred.
- Record meeting minutes.
- Send meeting minutes for review and approval.
- Distribute meeting minutes and the *monthly newsletter to PTSO members.
- Write and distribute thank you notes, letters of appreciation, cards, etc. as needed.
*The Newsletter Editor prepares the newsletter; positions can be combined.
Board Members
- Count and mail Box Tops records.
- Maintain electronic Box Tops program.
- Update Box Top bulletin board.
- In coordination with the Communication Coordinator, promote the Box Tops and AmazonSmile programs.
- Present status of the Box Tops and AmazonSmile programs during monthly board meetings.
- Contribute to the monthly newsletter.
- Coordinate a 6-day holiday shopping event for students.
- Purchase items for sale; pre-wrap as needed.
- Coordinate staffing with the Volunteer Coordinator.
- Coordinate information sharing with the Communications Coordinator.
- Maintain program budget; provide final accounting and reporting.
- Setup and decorate Candy Cane Lane.
- Tear down Candy Cane Lane.
- Present program status during monthly board meetings.
- Contribute to the monthly newsletter.
*It is recommended that this position assemble a committee.
*This position may be split between two chairs.
- Maintains PTSO website.
- Maintains PTSO Facebook.
- Work closely with the Volunteer Coordinator.
*This role may be split between board members depending on need and board member specialty.
*This role may also be combined with the Volunteer Coordinator position.
- Provide department support.
- Coordinate Family Fun Night and recorder sales for the music department.
- Work with school departments to coordinate approved event support as needed.
- Prepare bookkeeping and financial processing for support-related events.
- Present program status during monthly board meetings.
- Contribute to the monthly newsletter.
- Coordinate PTSO Fall Fundraiser.
- Coordinate PTSO Spring Fundraiser.
- Coordinate prize distribution.
- Maintain program budget; provide final accounting and reporting.
- Present program status during monthly board meetings.
- Contribute to the monthly newsletter.
*This position may be split between two chairs.
- Official host of the PTSO.
- Coordinate food and/or special gifts for teacher events (Back to School Breakfast, Testing Luncheon, and Teacher Appreciation Week, etc.).
- Make and distribute birthday bags for students.
- Maintain program budget; provide final accounting and reporting.
- Present program status during monthly board meetings.
- Contribute to the monthly newsletter.
*This position may be split between two chairs.
- Drive membership year-round.
- This position works closely with the Communications Coordinator.
- Maintain program budget; provide final accounting and reporting.
- Present program status during monthly board meetings.
- Contribute to the monthly newsletter.
- Coordinate information to share with board members, program chairs, and program coordinators.
- Prepare monthly newsletter for approval by the PTSO president and school president, and distribution by the secretary.
*This position may be combined with the secretary’s duties or distributed to another board member given their background and interest.
- Oversee t-shirt/sweatshirt sales throughout the year.
- Coordinate monthly spirit events (may include fundraising activities), contests, and giveaways.
- Maintain program budget; provide final accounting and reporting.
- Present program status during monthly board meetings.
- Contribute to the monthly newsletter.
- Request local grant money to purchase snacks for the school pantry.
- Shop as needed to keep the pantry stocked.
- Organize the physical appearance of the pantry.
- Maintain pantry inventory.
- Maintain program budget; provide final accounting and reporting.
- Present program status during monthly board meetings.
- Contribute to the monthly newsletter.
- Coordinate volunteer support for school activity.
- Ensure volunteers have Approved Background Checks on file with the principal’s office.
- Use SignUpGenius.com to communicate and coordinate needed volunteers and/or needed donations.
- Work closely with the Communications Coordinator.
- Present program status during monthly board meetings.
- Contribute to the monthly newsletter.
*This position may be combined with the Communications Coordinator role.