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PTSO Positions Explained

Board Officers

  • Maintain communication between the PTSO and SSDI administration, staff, and parents.
  • Conduct all PTSO Board Meetings including preparation and distribution of meeting agenda.
  • Oversee and coordinate day-to-day operations of PTSO.
  • Serves as an ex-officio member of all committees.
  • Assist the Treasurer with the preparation of an annual budget.
  • Assist the president as needed.
  • Perform duties of the President when absent.
  • Provide monthly budget analysis.
  • Ensure accounting of all funds.
  • Responsible for timely deposits and disbursements of PTSO funds.
  • Work closely with the president and outside CPA to meet all non-profit financial guidelines.
  • Present up-to-date financial status during monthly board meetings.

*Financial background preferred.

  • Record meeting minutes.
  • Send meeting minutes for review and approval.
  • Distribute meeting minutes and the *monthly newsletter to PTSO members.
  • Write and distribute thank you notes, letters of appreciation, cards, etc. as needed.

*The Newsletter Editor prepares the newsletter; positions can be combined.

Board Members

  • Coordinate a 6-day holiday shopping event for students.
  • Purchase items for sale; pre-wrap as needed.
  • Coordinate staffing with the Volunteer Coordinator.
  • Coordinate information sharing with the Communications Coordinator.
  • Maintain program budget; provide final accounting and reporting.
  • Setup and decorate Candy Cane Lane.
  • Tear down Candy Cane Lane.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.

*It is recommended that this position assemble a committee.

*This position may be split between two chairs.

  • Maintains PTSO Facebook.
  • Work closely with the Volunteer Coordinator.

*This role may be split between board members depending on need and board member specialty.

*If necessary, this role may also be combined with the Volunteer Coordinator position.
*This role may also be combined with the Website Administrator position if necessary.

  • Provide department support.
  • Coordinate Family Fun Night with PE.
  • Coordinate departments and grade-level support as needed, including special requests for social media posts.
  • Prepare bookkeeping and financial processing for support-related events.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.
  • Coordinate PTSO Fall Fundraiser.
  • Coordinate PTSO Spring Fundraiser.
  • Coordinate prize distribution.
  • Maintain program budget; provide final accounting and reporting.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.

*This position may be split between two chairs.
*The PTSO does not host or coordinate department or grade-level fundraisers.

  • Official host of the PTSO.
  • Coordinate food and/or special gifts for teacher events (Back to School Breakfast, Testing Luncheon, and Teacher Appreciation Week, etc.).
  • Make and distribute birthday bags for students.
  • Maintain program budget; provide final accounting and reporting.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.

*This position may be split between two chairs.

  • Tidy Lost & Found cubbies so students can see and locate misplaced items.
  • Look for names in lost items and return them to students’ classrooms.
  • Share images of lost items on social media.
  • Share images of lost items with iTV team.
  • At the end of the school year, donate items remaining in Lost & Found to a local charity.
  • Maintain membership records and accurate membership count.
  • Manage membership drive party.
  • This position works closely with the Communications Coordinator.
  • Maintain program budget; provide accounting and reporting.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.
  • Coordinate information to share with board members, program chairs, and program coordinators.
  • Format newsletter in the software of newsletter editor’s choice.
  • Prepare monthly newsletter for approval by the PTSO president and school principal and distribution by the PTSO secretary or person responsible for communicating directly with PTSO membership.

*This position may be combined with the secretary’s duties or distributed to another board member, given their background and interest.

  • Manage t-shirt design, design selection, ordering, and inventory.
  • Oversee/delegate t-shirt/sweatshirt sales fulfillment throughout the year.
  • Work with the principal to establish Spirit Day calendar before the start of the school year.
  • Coordinate monthly spirit events (may include fundraising activities), contests, and giveaways.
  • Maintain program budget; provide final accounting and reporting.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.
  • Request local grant money to purchase classroom snacks and water.
  • Shop as needed.
  • Maintains program budget; provides final accounting and reporting.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.
  • Coordinate volunteer support for school activity.
  • Ensure volunteers have Approved Background Checks on file with the principal’s office.
  • Use SignUpGenius.com to communicate and coordinate needed volunteers and/or needed donations.
  • Work closely with the Communications Coordinator.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.

*This position may be combined with the Communications Coordinator role.