PTSO Positions Explained

Board Officers

  • Maintain communication between the PTSO and SSDI administration, staff, and parents.
  • Conduct all PTSO Board Meetings including preparation and distribution of meeting agenda.
  • Oversee and coordinate day-to-day operations of PTSO.
  • Serves as an ex-officio member of all committees.
  • Assist the Treasurer with the preparation of an annual budget.
  • Assist the president as needed.
  • Perform duties of the President when absent.
  • Provide monthly budget analysis.
  • Ensure accounting of all funds.
  • Responsible for timely deposits and disbursements of PTSO funds.
  • Work closely with the president and outside CPA to meet all non-profit financial guidelines.
  • Present up-to-date financial status during monthly board meetings.

*Financial background preferred.

  • Record meeting minutes.
  • Send meeting minutes for review and approval.
  • Distribute meeting minutes and the *monthly newsletter to PTSO members.
  • Write and distribute thank you notes, letters of appreciation, cards, etc. as needed.

*The Newsletter Editor prepares the newsletter; positions can be combined.

Board Members

  • Count and mail Box Tops records.
  • Maintain electronic Box Tops program.
  • Update Box Top bulletin board.
  • In coordination with the Communication Coordinator, promote the Box Tops and AmazonSmile programs.
  • Present status of the Box Tops and AmazonSmile programs during monthly board meetings.
  • Contribute to the monthly newsletter.
  • Coordinate a 6-day holiday shopping event for students.
  • Purchase items for sale; pre-wrap as needed.
  • Coordinate staffing with the Volunteer Coordinator.
  • Coordinate information sharing with the Communications Coordinator.
  • Maintain program budget; provide final accounting and reporting.
  • Setup and decorate Candy Cane Lane.
  • Tear down Candy Cane Lane.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.

*It is recommended that this position assemble a committee.

*This position may be split between two chairs.

  • Maintains PTSO website.
  • Maintains PTSO Facebook.
  • Work closely with the Volunteer Coordinator.

*This role may be split between board members depending on need and board member specialty.

*This role may also be combined with the Volunteer Coordinator position.

  • Provide department support.
  • Coordinate Family Fun Night and recorder sales for the music department.
  • Work with school departments to coordinate approved event support as needed.
  • Prepare bookkeeping and financial processing for support-related events.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.
  • Coordinate PTSO Fall Fundraiser.
  • Coordinate PTSO Spring Fundraiser.
  • Coordinate prize distribution.
  • Maintain program budget; provide final accounting and reporting.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.

*This position may be split between two chairs.

  • Official host of the PTSO.
  • Coordinate food and/or special gifts for teacher events (Back to School Breakfast, Testing Luncheon, and Teacher Appreciation Week, etc.).
  • Make and distribute birthday bags for students.
  • Maintain program budget; provide final accounting and reporting.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.

*This position may be split between two chairs.

  • Drive membership year-round.
  • This position works closely with the Communications Coordinator.
  • Maintain program budget; provide final accounting and reporting.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.
  • Coordinate information to share with board members, program chairs, and program coordinators.
  • Prepare monthly newsletter for approval by the PTSO president and school president, and distribution by the secretary.

*This position may be combined with the secretary’s duties or distributed to another board member given their background and interest.

  • Oversee t-shirt/sweatshirt sales throughout the year.
  • Coordinate monthly spirit events (may include fundraising activities), contests, and giveaways.
  • Maintain program budget; provide final accounting and reporting.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.
  • Request local grant money to purchase snacks for the school pantry.
  • Shop as needed to keep the pantry stocked.
  • Organize the physical appearance of the pantry.
  • Maintain pantry inventory.
  • Maintain program budget; provide final accounting and reporting.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.
  • Coordinate volunteer support for school activity.
  • Ensure volunteers have Approved Background Checks on file with the principal’s office.
  • Use SignUpGenius.com to communicate and coordinate needed volunteers and/or needed donations.
  • Work closely with the Communications Coordinator.
  • Present program status during monthly board meetings.
  • Contribute to the monthly newsletter.

*This position may be combined with the Communications Coordinator role.